Current Students

MEETING PROGRAM REQUIREMENTS
Students who continue on active status in their program without interruption are responsible for meeting all current requirements, including requirements that are added or revised since the student first entered the program. Students who interrupt their graduate studies by officially withdrawing from the university or by losing their active student status are held responsible for their graduate program requirements in force at the time they are readmitted or are reinstated into the program.

MINIMUM ACADEMIC PERFORMANCE
A student must accumulate a grade point average (GPA) of at least 3.0 to obtain a master’s degree at the University of Cincinnati. At least two-thirds of the minimum graduate credits for the degree must be at a level of B or higher. A doctoral student must maintain a grade point average (GPA) of at least 3.0 in all doctoral course work. Note: See your adviser or director. Programs establish minimum academic standards that may exceed the overall university standards provided above.

GRADUATION
Two quarters prior to the quarter in which a student anticipates graduating, the student should:
1. Confer with his or her program office staff;
2. Consult the Graduate School’s website for deadlines, instructions on submitting his or her electronic thesis;
3. Visit the Graduate School’s website to determine if he or she is defined as a thesis or non-thesis student or consult with your program.

Application to Graduate
Students must: 1) complete academic requirements, and 2) complete the official online Application to Graduate by the deadline for the quarter in which they expect to graduate. Deadlines are firm and failure to meet them will delay students’ graduation until the following quarter, when they must then submit a new application for their revised graduation date.

All students applying to graduate will be assessed a graduation application fee. The fee will be assessed each quarter a student applies for graduation. To obtain an exception to this rule a student must petition the Associate Dean of the Graduate School on the basis of an unforeseen circumstance that prevented graduation during the quarter for which the student last applied (e.g., documented medical issue).

Graduation Requirements for Master’s Degrees
Students must be registered for at least one graduate credit that contributes to degree requirements (as determined by the graduate program) during the academic year in which they graduate from that program. Students must also complete degree requirements within a five-year period unless they have an approved extension (See Maintaining Graduate Student Status, Extensions of Time to Degree in your student handbook). They should contact their program office for any additional program requirements or deadlines to be completed prior to graduation.

Certification for Graduation The finalization and submission of a student’s Application to Graduate will activate the process by which the student will be certified for graduation. The student should confer with his or her program office to ensure that any problems related to these requirements are resolved in a timely manner and to avoid delayed graduation until a subsequent quarter. Specifically, the student’s records will be reviewed to verify satisfaction of the following requirements:

  • Finalization and submission of his or her online Graduation Application by the deadline;
  • Instructor’s submission of passing grades for his or her final quarter credits;
  • Removal of all I grades from his or her transcript;
  • Removal of all UP/SP grades from unapproved courses and/or the final quarter in which the approved courses were taken; assignment of letter grades rather than UP/SP grades for courses in the final quarter of the student’s program;
  • Removal of NG grades;
  • Confirmation of satisfactory repetition or waiver of required courses in which an F was originally received;
  • Confirmation of completion of work and changes of I grades within the one-year limit;
  • Confirmation that the student was registered for at least one credit in his or her graduate program in each academic year;
  • Confirmation that the student completed his or her degree requirements within the prescribed time-to-degree;
  • Satisfactory completion of at least 45 graduate credits completed to the satisfaction of the student’s program, including at least 30 derived from formal course work (many programs have higher requirements);
  • Completion of all program requirements for the degree;
  • Confirmation that the admissions application fee has been paid;
  • 3.0 GPA has been earned;
  • And if a thesis is required, uploading of the electronic thesis (ETD) to Ohio Link through www.grad.uc.edu/graduation.aspx.

Note: The requirements clarified here are university requirements. Students must contact their program’s office for any additional program-level requirements or deadlines that must be completed prior to graduation.

PROGRAM TERMINATION
If a student wishes to terminate their participation in a program they may do so by contacting the Director of  Academic Online Education & Licensure at 513-556-0238.
Complete withdrawal (i.e., withdrawal from all classes for which you are enrolled that term) may also be initiated by the student in writing on a complete withdrawal form found in the college offices.

Actions which are not considered as official notification of withdrawal are:

  • Assuming classes will be canceled for non-payment.
  • Failure to attend class.
  • Giving notice to an instructor.
  • Crossing out class(es) on the schedule/bill and returning only partial payment to the cashier.

The effective date of a withdrawal to be used in determining refunds is the date that the withdrawal is submitted to the Office of the Registrar for processing. Refunds are processed automatically upon receipt of the withdrawal and are mailed from the Office of Student Accounts. To receive 100 percent refund, a student must drop a class or classes by the eighth calendar day of the quarter regardless of the instructional fee date or the payment due date on the bill.

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